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For those of you who have never ran a Retirement before, this worksheet ought to be pretty useful. In the case of retirements procrastination can be VERY damaging. Remember this ceremony is thanking the individual for their 20+ years of service to the Air Force, send them off right. Feel free use the links at the bottom of the page to send me additional steps or action items.
Required Action Item |
Desired Action Timeframe |
Date Completed |
AO's Initials |
| Obtain copies of retirement orders | ASAP | ||
| Request Flag to be Flown in Specific Location | ASAP | ||
| Determine Uniform for Ceremony/Reception | 2 Months Prior | ||
| Order Invitations | 2 Months Prior | ||
| Order Shadow Box | 2 Months Prior | ||
| Submit retiree Biography | 2 Months Prior | ||
| Submit retiree Program | 2 Months Prior | ||
| Provide Hometown News Release | 2 Months Prior | ||
| Reserve Band or Music | 2 Months Prior | ||
| Reserve Appropriate Flag(s) | 2 Months Prior | ||
| Choose Alternate Site in case of inclement weather | 1 Month Prior | ||
| Draft Reserved Seating and Parking | 1 Month Prior | ||
| Notify/Request Base Honor Guard | 1 Month Prior | ||
| Order flowers for Spouse | 1 Month Prior | ||
| Order Ceremonial Flag for retirement/shadow box | 1 Month Prior | ||
| Order Retirement Certificates / Presidential Letter | 1 Month Prior | ||
| Submit Award Recommendation | 1 Month Prior | ||
| Submit Letters of Appreciation/Recognition | 1 Month Prior | ||
| Recruit Emcee (if applicable) | 1 Month Prior | ||
| Recruit Escorts for Family and Guests | 1 Month Prior | ||
| Recruit Set-Up/Clean-Up Crew | 1 Month Prior | ||
| Request "Quiet Hours" on Flight Line (if applicable) | 1 Month Prior | ||
| Reserve Audio/Video Equipment | 1 Month Prior | ||
| Reserve Photographer | 1 Month Prior | ||
| Reserve Podium (if needed) | 1 Month Prior | ||
| Pick up Retirement Certificates / Retirement Pin | 2 Weeks Prior | ||
| Obtain Reserve Parking and Seating Signs (if applicable) | 1 Week Prior | ||
| Print Labels for Chairs | 1 Week Prior | ||
| Obtain Guest Chairs/Tables/Linens | 1 Day Prior | ||
| Prepare Ceremony Area | 1 Day Prior | ||
| Test Equipment | 1 Day Prior / Day Of | ||
| Brief Retiree/Family | Day Of | ||
| Ensure Photographer is at Ceremony | Day Of | ||
| Obtain Glasses and Water (if needed) | Day Of | ||
| Place Labels on Chairs | Day Of | ||
| Return Supplies and Equipment | After Ceremony |
| Click here to submit your information. | Send me Comments and Suggestions |